Accounting / Data Entry Clerk

An accounting/data entry clerk typically plays a key role in managing financial records and ensuring data accuracy within an organization. Below is a general job description and list of responsibilities for this position, based on common industry standards:

Job Description
An accounting/data entry clerk is responsible for inputting, updating, and maintaining financial and administrative data in an accurate and timely manner. This role supports the accounting department by processing transactions, reconciling accounts, and ensuring compliance with company policies and procedures. The position requires strong attention to detail, organizational skills, and proficiency with data entry systems and accounting software.

Key Responsibilities
1. Data Entry: Accurately input financial data, such as invoices, expense reports, payments, and purchase orders, into accounting software or databases.
2. Record Keeping: Maintain and update records of financial transactions, ensuring all entries are complete and properly categorized.
3. Invoice Processing: Enter and verify invoice details, assist with accounts payable/receivable tasks, and ensure timely processing of payments.
4. Reconciliation: Assist in reconciling bank statements, credit card transactions, or other financial accounts to identify and resolve discrepancies.
5. Document Management: Scan, file, and organize digital or physical financial documents for easy retrieval and audit purposes.
6. Report Preparation: Compile basic financial reports or summaries as requested by supervisors, such as expense tracking or budget updates.
7. Compliance: Ensure data entry aligns with company policies, accounting standards, and applicable regulations.
8. Error Checking: Review entries for accuracy, identify mistakes, and correct them promptly to maintain reliable records.
9. Communication: Collaborate with team members or vendors to clarify information or resolve issues related to financial data.
10. Software Proficiency: Utilize tools like QuickBooks, Excel, or other enterprise resource planning (ERP) systems to perform tasks efficiently.

Skills and Qualifications
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office (especially Excel) and accounting software.
• Basic understanding of accounting principles (e.g., debits, credits, ledgers).
• Ability to handle sensitive or confidential information.
• Good time management and ability to meet deadlines.
• High school diploma or equivalent; some roles may prefer additional coursework in accounting or bookkeeping.

Benefits
? Health insurance
? Dental insurance
? 401(k)
? Vision insurance
? Paid holidays

8IIYQVvQx1