Primarily Remote Executive/Personal Assistant to CEO/Founder of Psychotherapy Practice (LOCAL ONLY)

A successful psychotherapy practice with over 60 therapists is looking for an Executive/Personal Assistant to the CEO/Head Therapist. The role is primarily remote except when there are things that are needed to be done at the home in Greenpoint. There is an intern to run errands and do other tasks for the EA/PA.

About the Job:

Maintain both the business and personal calendar- Track the school calendar and remind principal of events

Keep the CEO on track

Schedule internal and external meetings

Act as the liaison with the team

Put systems in place-have ideas on efficiency and software options

Gather data and create spreadsheets in Excel

Research background information for interviews and assist with scheduling them

Coordinate complex travel arrangements (domestic and international) and create detailed itineraries

Vet and prioritize the CEO?s emails respond on the principal's behalf and flag others

Oversee the NYC office (deliveries, order supplies, manage vendors)

Personal assistance: personal travel, personal appointments, filling out forms and applications, planning events and online shopping

Process expense reports

Assist with planning company events

Hire vendors when needed for repairs at the home

Update information on the website and proofread material

Coordinate child care and appointments for children (tutors, etc.

hire childcare

Make personal appointments

Liaise with household staff (e.g., nannies) to ensure seamless family support

About You:

Minimum of 5 years of experience in a related support position

Previous experience supporting a C-level

BA/BS from a college or university

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) and Google Docs

Mac proficient

Dynamic and proactive comfortable in a fast-paced environment.

Outstanding communication skills

Salary, Benefits, Paid Vacation

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